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Finance & Grants Officer job at Uganda Key Populations Consortium

Organization:

Uganda Key Populations Consortium

About the Organization:

We are a vibrant, coordinated, diverse, intersectional community-led National Consortium of Key Populations (KPs) uniting KPs in Uganda and pioneering the coordination of KP programmes. We are pioneering collective organising by KP groups, organisations and national networks towards better health and human rights, legal and policy frameworks, socioeconomic justice and inclusion in Uganda. We were formed on 19th July 2018 with a primary aim of bringing together representatives of Key Populations to collectively define and advocate for issues of common concern that include; health and human rights, response to shrinking resources and space for KP-led organizations.

Job Description

As the Finance & Grants Officer at UKPC, you will hold a pivotal role in the financial management and oversight of our projects and programs. You are entrusted with the comprehensive oversight of all financial aspects, ensuring strict compliance with both local and international regulatory standards, including those set by donors. Your responsibilities include the meticulous analysis of financial data to support strategic decision-making processes, ensuring financial resources are used efficiently and effectively. Through your expertise, you will ensure that UKPC upholds its financial integrity, enhances its accountability, and continues to achieve its mission of improving the well-being of key populations in Uganda.

CPA Uganda April Intake

Duties and Responsibilities

Budget Management

  • Oversee the management of project/program budgets in strict accordance with donor regulations and project guidelines.

  • Ensure all financial practices align with stipulated requirements to maintain fiscal discipline and transparency.


Financial Analysis

  • Conduct detailed budget versus actual analyses to monitor and report on fiscal health.

  • Provide timely and accurate financial reports to project/program management, enabling informed decision-making and resource allocation.


Compliance and Reporting

  • Ensure rigorous compliance with all donor financial reporting requirements, including VAT and other tax obligations.

  • Maintain a proactive stance in meeting all financial compliance standards to uphold the organisation’s integrity and accountability.


Transaction Management

  • Manage all financial transactions, ensuring meticulous recording and maintaining of accurate financial records.

  • This includes the proper documentation and tracking of all expenditures and revenues associated with the project.


Funds Disbursement and Reconciliation

  • Oversee the disbursement of project/program funds and conduct thorough reconciliations to prevent and address any discrepancies or irregularities.


Support for Sub-recipients and Grantees

  • Provide essential support to sub-recipients and grantees, guiding them in proper financial management and reporting practices.

  • Ensure they meet the same high standards of compliance as UKPC.



Risk Assessment and Mitigation

  • Conduct financial risk assessments regularly and develop robust mitigation strategies to protect UKPC against financial pitfalls and ensure the sustainability of project funding.


Donor Liaison and Audit Participation

  • Act as the primary financial liaison with donors, engaging in continuous communication and cooperation.

  • Participate actively in financial audits and reviews, demonstrating the organisation’s commitment to transparency and compliance.


Staff Training and Guidance

  • Offer regular guidance and training to project/program staff on various aspects of financial management and compliance.

  • Equip them with the necessary skills and knowledge to enhance their proficiency in managing project finances according to best practices.


Support to Finance Manager

  • Assist the Deputy Director General (Finance, Operations and Human Resource) with other related financial tasks and responsibilities as required, ensuring a cohesive and effective finance department.

CPA Uganda April 2024 Intake

Qualifications and Experience

  • A Bachelor’s degree in Finance, Accounting, or a related field, with a preference for candidates who have attained a Master’s degree.

  • Must possess a recognised professional qualification such as ACCA (Association of Chartered Certified Accountants) or CPA (Certified Public Accountant).

  • A minimum of 5 years of experience in financial management, with a strong preference for those who have worked on USAID-funded projects or other international development programs.

  • Extensive knowledge of USAID regulations, policies, and procedures related to financial management.

  • Proficiency in budgeting, financial analysis, and reporting.

  • Possesses strong analytical skills and meticulous attention to detail, ensuring the accuracy and reliability of financial data and reporting.

  • Excellent communication and interpersonal skills are required.

  • Ability to work effectively in a multicultural environment and manage responsibilities under tight deadlines.

  • Experience in grants management and sub-recipient monitoring is highly valued

How to Apply

UKPC is an equal-opportunity employer that values diversity at all levels of our organisation. We strive to create a workplace where everyone feels valued, respected, and included and where our employees can thrive and contribute to our mission. We encourage applications from individuals of all backgrounds, especially those from Key Populations communities.
All applicants are required to send their resume/CV and cover letter to opportunities@ugandakpc.org . The email subject line should be formatted as follows: [Applicant Name] - [Job Title as per the TORs]. Please note that any applications not adhering to these instructions will not be considered.

Deadline for Application

May 8, 2024

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