Account Assistant job at Igongo Country Hotel and Cultural center

Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.

• Cash handling functions for the hotel and reconcile all cash dropped at the front desk.

• Assist with analyzing financial statements on a monthly basis and report any variances to the concerned department heads.

• Assist with financial and tax audits.

• Assist with preparing tax returns and corporate reporting requirements.

• Assist with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P& L responsibility.

• Assist with completing the year-end audit process.

• Review and approve all reconciliation and audit work papers.

• Post city ledger payments in property management system, reconcile and bill all city ledger accounts.

• Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.

• Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.

• Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards.

  
  

• Reconciles bank statements.

• Prepare wire transfer confirmations for reimbursable invoices.

• Prepare credit card authorizations for American Express, Visa, Master, Diners etc. and send to vendors.

• Verify if credit card service charge is billed correctly for all credit card transactions.

• Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.

• If any imbalance or difference found on the ledger, then co ordinate with the PMS team to resolving the same.

• Review the postings, payments, revenue and guest balance reports on a daily basis.

• Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software's

• Maintains accounting databases by entering data into the accounting program.

• Assists with reimbursable invoicing.

• Set up new accounts in accordance with established credit policy.

• Assign unique AR number to new approved accounts on both PMS and Back office software.

• Assist in reconciling open account status items.

• Input General Cashier Summary and maintain binder.

• File and distribute credit card cancellations, bulletins and credit warnings.

• Process and follow-up on all returned checks accepted as cash payment.

• Record General Ledger and City Ledger reconciliation.

• Analyze revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.

• Any other job-related duties as and when assigned by the financial manager.