Accounts Assistant job at LifeWater
Organization:
LifeWater
About the Organization:
For people to truly thrive, they need to understand how sanitation and hygiene play a part in the global water crisis. When we address all three, waterborne diseases are virtually eliminated and lives are saved
Job Description
The Accounts Assistant (AA) is responsible for creating and managing the day to day book keeping processes in a timely and proactive manner and in line with the Lifewater International (LI) standard accounting procedures.
The Accounts Assistants working under the supervision of the Finance and Accounting manager, performs accounting tasks, including processing and recording transactions, assist in the preparation of financial reports and budgets, maintain payable and receivable ledger, maintain good filing system, communicate with vendors, petty cash management, Inventory management, provide administrative support to the accounting and finance department and other duties as needed.
%20(1).jpg)
Duties and Responsibilities
Petty cash management
Prepare petty cash replenishment report and withdraw petty cash funds from the bank.
Conduct planned and unplanned petty cash counts.
Ensure safe custody of cash at office.
Regularly update the petty cash ledger
Prepare monthly petty cash report and reconciliation
Ensure timely disbursement of cash
Data entry into Business central for approval and posting.
Review the correctness and authenticity of documents for supporting payments.
Scan and upload supporting documents on the respective payments.
Post approved transactions / batches.
Ensure payments and procurement transactions are supported with the required documents as per the LI policies.
Ensure that expenses and revenues are charged on the correct account codes in the LI charts of accounts.
Financial management and reporting
Prepare receipts for both cash and check deposits.
Review accountability and Expense settlement forms from staff, and initiate general Journal in BC
Collect receipts from vendors whose payments have been made.
Ensure payments are initiated as per the approved requests and budget.
Initiate payments on Business online for approval.
Prepare monthly Bank account reconciliations.
Ensure accounts payable and receivable accounts are regularly updated and cleared.
Prepare and file supporting documents for all accounting transactions in line with LI policies
Assist in filling monthly statutory deductions (WHT, PAYE, LST, NSSF)
Inventory management
Custodian of key LI items and documents
Ensure that the asset register in BC is updated regularly
Support in the disposal process of LI Assets
Conduct Physical inventory count on a Quarterly basis.
Support in procurement of inventories
Ensure proper control of LI inventories
Carry out any other responsibilities assigned by the supervisor
Qualifications and Experience
Qualifications:
Diploma in any of the following fields: Accounting, Business Studies, Business Administration or any other related field.
Bachelor/CPA is an added advantage
Experience:
Minimum of 2 years’ experience in a similar position preferably in an NGO
Proven experience in Book keeping
Knowledge of finance and accounting procedures
Planning and organizational skills
Ability to pay attention to detail
Proficiency in computer skills to include spreadsheets, Internet and Email and other accounting software packages such as Business Central.
Personal attributes:
Must be a committed Christian, able to cope with cross-cultural and denominational diversities
An energetic, flexible and proactive approach with the ability to work both independently and cooperatively within a team setting
Well organized and efficient in time management whenever there is task pressure
Commitment to the core values of Lifewater International
Strong team working skills and ability to develop and maintain effective working relations at all levels both within and outside the team
Ability to contribute towards resource stewardship
Excellent command of the English language
Punctual, honesty, dependable, servant leader, trust worthy, encourager, peace keeper, multi-tasking, and self-starter
How to Apply
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
Deadline for Application
April 24, 2024
Share this Job
Trending Jobs
.webp)
.png)
.jpg)
.webp)