Accounts Payable Supervisor job at NFT Consult Limited

Organization:

NFT Consult Limited

About the Organization:

NFT Consult Limited is a prominent human resources and business process outsourcing (BPO) firm operating in East Africa. With a strong presence in Uganda, Kenya, Tanzania, Rwanda, and Burundi, NFT Consult has established itself as a leader in providing innovative HR solutions and BPO services to a diverse range of clients across various industries.

History and Growth
Founded in 2005, NFT Consult began with a vision to transform human resource management in Africa. The company has since grown significantly, expanding its services and geographical reach. Over the years, NFT Consult has developed a reputation for delivering high-quality services that enhance organizational efficiency and drive business growth.

Vision and Mission
Vision: To be the leading HR and BPO service provider in Africa, enabling businesses to achieve their goals through effective and innovative solutions.

Mission: To provide exceptional HR and BPO services that empower clients to focus on their core business while NFT Consult handles their human resource and operational needs.

Job Description

Manage and Supervise the Accounts Payable process from receipt of supplier invoices through to final payment, including initiating EFT in online banking. Includes supervising the invoice approval process (match to PO/GRN), and posting to supplier accounts in the trial balance, maintaining supplier accounts in good order, posting all approved transactions daily.

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Duties and Responsibilities

Upload payments in online banking.
Initiate all Purchase Orders based on approvals. Submit all invoices & payment requests to Group AP – All Statutory Payment requests to be submitted per the documented process deadlines.
Follow up with Group AP to ensure all payments are approved by them & passed to the Treasury with special attention to urgent/critical payments and resolution of all queries.
Particularly critical are Statutory Payments to be paid on or before the 15th each month.
Manage and Supervise the Accounts Payable process from receipt of supplier invoices through to final payment, including initiating EFT in online banking. Includes supervising the invoice approval process (match to PO/GRN), and posting to supplier accounts in the trial balance, maintaining supplier accounts in good order, posting all approved transactions daily.
Seek to process all payments in line with payment terms agreed with the suppliers.
Manage all Withholding Tax exemptions.
Vet, validate and gather all data for new suppliers & open their account in Tally after CFO approves the new supplier.
Load Pre-Approvals to RMS.
Maintains all required historical records and full audit trail by soft copy, desktop, or hard copies.
Prepare Weekly Aged Payables Report in the agreed format.
Provide support to Internal & External audits.
Reconciliation and validation of Payables for Interconnect, National Roaming, International Roaming incoming, and International Outgoing traffic.
Ensure the AP Team are fully trained to complete their tasks & are motivated and in training for their next role in AP