top of page

Finance and Administration Officer job at Global Alliance for Improved Nutrition (GAIN)

Organization:

Global Alliance for Improved Nutrition (GAIN)

About the Organization:

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

Job Description

Preparing cash flow forecast and ensure adequate funds in the office.

CPA Uganda April 2024 Intake

Duties and Responsibilities

Financial management:

  • Work with the Finance and Administration Manager to plan and implement financial and administrative operations systems in accordance with GAIN policies and procedures while keeping within donor requirements. This includes systems for Cash Flow management, consolidation of accounting information, internal controls, financial reporting, financial record keeping, grant management and compliance.

  • Support the Finance and Administration Manager to improve and enhance the efficiency of existing control systems and develop standard operating procedures for accounting.

  • Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with GAIN policies and procedures and donors grants and contracts requirements and promptly process payments.

  • Preparing cash flow forecast and ensure adequate funds in the office.

  • Preparation of monthly reports, ensuring all transactions for the month are recorded accurately and deadlines set by the global finance team are met.

  • Timely preparation of monthly bank statements and bank reconciliations.


Global Alliance for Improved Nutrition

  • Supporting the Finance and Administration Manager on preparation of programme budgets, analysis of grants and expenditure.

  • Preparing country office budgets and finalizing them in collaboration with the Finance and Administration Manager.

  • Support in preparation and availability of statutory financial Statements, Annual Income Tax returns, PAYE returns, NSSF etc.

  • Securing the proper filling and storage of all financial records.

  • Support all the external audits processes, providing timely documents and preparing schedules as may be required.

  • Assist with follow up on subaward compliance issues, audits, and document resolutions.


Human resources and procurement:

  • Support the Finance and Administration Manager in administering recruitment and procurement of goods and services in accordance with GAIN rules and procedures.

  • Support the Finance and Administration Manager and staff in operational aspects of establishing a network of experts.

  • Create, update, and maintain organized files and records related to such, ensuring confidentiality of records.

  • Office management

  • Ordering stationery and IT equipment.

  • Dealing with correspondence, complaints, and queries.

  • Implementing and maintaining procedures/office administrative systems.

  • Ensuring that health and safety procedures are observed.


Travel and meeting-related administrative work:

  • Assist in coordinating the travel (visa, booking transport and accommodation) of GAIN staff, consultants and senior partners which relates to the implementation of GAIN activities in Uganda.

  • Work with the project teams to ensure travel per diems and reimbursements are performed within GAIN policies and procedures and reconcile staff debtors accounts monthly.

  • Assist in organizing and participating in work planning and progress reporting meetings.

  • Assist in organizing stakeholders’ meetings and other statutory meetings.

  • Perform other relevant operational, financial, and administrative duties as relate to the implementation.


Key organisational relationships

  • Reports to the Finance and Administration Manager.

  • Close collaboration with staff members in GAIN especially finance and HR teams.

  • Liaises with other partners or government as may be necessary Global Alliance for Improved Nutrition

CPA Uganda April Intake 2024

Qualifications and Experience

  • Familiarity with major international donor rules and non-profit accounting.

  • Familiarity with computerized, double-entry accounting software.

  • Accuracy in the processing of cash transactions, mathematical aptitude, and attention to detail.

  • Ability to work without close supervision.

  • Computer literacy with excellent MS word, MS Excel, Outlook, PowerPoint, and Tally skills.

  • Familiarity with QuickBooks, Navision or similar accounting software required. Familiarity with Salesforce is a plus.

  • Ability to plan and organize a substantial workload that includes complex diverse tasks and responsibilities.

  • Problem solving, decision making and delegation skills.

  • Excellent oral and written communication skills (English)

  • High level integrity and sound judgment.

  • Ability to cooperate with others and work in a participatory manner to achieve established goals.

  • Proactive with a commitment to quality and accuracy with close attention to detail


Experience and Education

  • A degree in accounting or a relevant business field.

  • Relevant accounting qualification (CPA 3 or other, would-be a plus).

  • Experience in office administration, accounting, bookkeeping, or cashiering, including experience with double-entry accounting preferably in an international NGO.

Other requirements

  • Proactive and self-motivated individual capable of engaging persuasively with various stakeholders.

  • Excellent command of written and spoken English required.

  • Willingness and ability to travel, within and outside of Uganda.

  • Ability to work independently and meet deadlines.

  • Existing right to live and work in Uganda.

  • Pragmatic, dynamic, and autonomous person.


WHAT GAIN OFFERS

  • Flexible working hours

  • Friendly working environment

  • Professional development opportunities

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

Deadline for Application

May 13, 2024

Trending Jobs

Data Entry Professional
Legit Jobs
Data Entry Professional
Finance Officer job at Research Triangle Institute (RTI)
Research Triangle Institute (RTI)
Finance Officer job at Research Triangle Institute (RTI)
June 30, 2024
Online Survey Jobs
Legit Jobs
Online Survey Jobs
Employee Banking Relationship manager job at Standard Chartered
Standard Chartered
Employee Banking Relationship manager job at Standard Chartered
June 20, 2024
Financial Advisor at Prudential Assurance Uganda LTD
Prudential Assurance Uganda LTD
Financial Advisor at Prudential Assurance Uganda LTD
June 19, 2024
CPA Uganda April 2024 Intake
bottom of page