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Finance Assistant job at United Nations Regional Service Centre

Organization:

United Nations Regional Service Centre

About the Organization:

The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

In addition to these services, the Office of the Director RSCE and the Deputy provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

Job Description

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.
The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010,
following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location
dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.
In addition to these services, the Office of the Director RSCE and support offices through the Deputy Director RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.
For more information, please visit https://rsce.unmissions.org .

This position is located in the Vendors Service Line at the Regional Service Centre Entebbe (RSCE). The incumbent will report to the Service Line Manager.

Online Survey

Duties and Responsibilities

  • Perform the monthly and yearly closing procedures in Umoja ERP

  • Analyze complex/unusual accounting transactions and difficult claims for travel, invoices

  • and entitlement matters, etc. and make recommendations to the Team Leader or Service Line

  • Manager on appropriate follow-up procedures.

  • Review and reconcile all open-item-managed (OIM) accounts and investigate

    erroneous/invalid entries to take appropriate corrective accounting action.

  • Review various vouchers and accounting transactions, e.g., payroll, payment of staff entitlements, final payments, travel claims, vendor invoices, agencies, field missions, etc., to ensure conformity adherence to relevant staff rules, financial regulations and rules, ST/AI

  • issuances or practices.

  • Issue of invoice to agencies through Service Delivery Module, and generate periodic report to review the agencies/missions balances.

  • Assist in the preparation of the bank reconciliation on a monthly basis.

  • Review prior and current budget period commitments for review, recommitment and

    cancellation of outstanding commitments.

  • Respond to queries from staff members and third parties.


Payments

  • Verify that the necessary goods and services have been received in accordance with the

    contract, agreement, purchase order or other form of undertaking by which they were ordered

    and that they have been certified by a duly designated certifying officer before vouchers are

    submitted to approving officers for further review and approval.

  • Review and prepare payments to staff and vendors for goods and services, including

    checking payments for accuracy and correcting any discrepancies.

  • Review the computation of staff members regarding their entitlements, including salaries,

    claims, danger pay, daily subsistence allowance, mission subsistence allowance, voluntary

    living allowance and any other allowances, and prepare vouchers.

  • Assist in preparing of the year-end reports for the United Nations Joint Staff Pension Fund

    (UNJSPF) on all pension contributions made by locally-recruited staff.


Treasury/Cashier

  • Review incoming payment instructions with regard to banking details and sources of funds.

  • Release payments from a House Bank in the Umoja ERP

  • Prepare and disburse payments/cheques.

  • Dispatch payment instructions and cheques to banks.

  • Prepare receipts and deposit slips for all incoming funds.

  • Notify payees of status of payments.

  • Identify and annotate bank account movements and monitors bank balances of the mission's

    accounts.

  • Assist in cash management, including preparing cash flow forecasts.

  • Assist to make sure cash in vault are accounted for on a daily basis.

  • Monitor cheque stock and cash receipt vouchers and requests for new stock as required.

  • Monitor/review methods used to remit payments.

  • Coordinate filing and archiving as required.


Budget

  • Review, analyse and prepare cost estimates and budget proposals, in terms of staff and non staff requirements, including programmatic aspects.

  • Assist managers in the justification of resource requirements for budget submissions;

    coordinate with other finance and budget staff on related issues during preparation of the

    budget reports.

  • Monitor budget implementation/expenditures and assist with the reallocation of funds as

    necessary.

  • Monitor extra-budgetary resources, including review of agreements and cost plans, ensuring

    compliance with regulations and rules and established policies and procedures.

  • Assist in preparation of budget performance submissions and finalization of budget

    performance reports, analysing variances between approved budgets and actual expenditures.

  • Verify accuracy of input data, ensuring consistency of data in previous allotments to new

    allotments issued.

  • Provide inputs into the preparation of allotments and prepare redeployment requests.


General

  • Keep up-to-date on guidelines that have bearing on matters related to

    programme/peacekeeping budgets, ensuring compliance with United Nations policies and

    procedures.

  • Draft or prepare correspondence to respond to enquiries in respect to financial and budget

    matters.

  • Provide guidance and training (including preparation of training materials) to junior staff

    with respect to transaction processing and the use of various systems such as Umoja ERP

    System (SAP).

  • Perform other duties as assigned by the supervisor(s).

CPA Uganda April Intake 2024

Qualifications and Experience

  • Professionalism: Knowledge of accounting, finance and budget functions and treasury operations.

  • Ability to analyze and apply data across the full range of finance, accounting and

    budget functions.

  • Demonstrated use of initiative and ability to make appropriate linkages in

work processes and anticipate next steps showing skills and ability to analyze and interpret financial data.

  • Shows pride in work and in achievements; demonstrates professional

    competence and mastery of subject matter; is conscientious and efficient in meeting

    commitments, observing deadlines and achieving results; is motivated by professional rather t

    han personal concerns; shows persistence when faced with difficult problems or challenges;

    remains calm in stressful situations.

  • Takes responsibility for incorporating gender

    perspectives and ensuring the equal participation of women and men in all areas of work.

  • Communication: Speaks and writes clearly and effectively. Listens to others, correctly

    interprets messages from others and responds appropriately. Asks questions to clarify, and

    exhibits interest in having two-way communication. Tailors language, tone, style and format

    match the audience.

  • Demonstrates openness in sharing information and keeping people

    informed

  • Client Orientation: Considers all those to whom services are provided to be "clients " and

    seeks to see things from clients' point of view. Establishes and maintains productive

    partnerships with clients by gaining their trust and respect. Identifies clients' needs and

    matches them to appropriate solutions. Monitors ongoing developments inside and outside the

    clients' environment to keep informed and anticipate problems. Keeps clients informed of

    progress or setbacks in projects. Meets timeline for delivery of products or services to client.


Education

  • High school diploma or equivalent is required.

  • Job Specific Qualifications

  • Technical or vocational certificate in accounting, finance, budget, or related fields is required.


Work Experience

  • At least 8 years of progressively responsible experience in financial management,

  • administrative services or related area is required.

  • Experience in processing of external vendors' invoices in a UN Peacekeeping or Special

  • Political Mission or similar establishment is desirable.

  • Experience in application of Financial Rules, Regulations practices and procedures in an

  • organizational setting is desirable.

  • Administration of a broad range of allowances and payments using SAP e.g Umoja or similar

  • systems is desirable.

  • Experience in a shared service center or similar set up providing services to national and

  • international clients is desirable

How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.

Deadline for Application

June 4, 2024

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