Grants Manager job at BRAC

Strategy

• Expected to productively participate in CMT Meetings and participate in shaping strategy for the Country Office, both within Grant Management remit and beyond.

• Ensure any internal or external grant management audit findings are corrective action.

• Supports Consortium building and management through participation in consortium meetings and negotiations, ensuring requisite contracts are in place.

• Participates in representation visits to donors/external fora on behalf of BRAC.

• Negotiate contract terms with donors directly on behalf of Country Office CMT

• Work with the GRP Director of Grant Management and/or Affiliates to diagnose capacity-building needs for the Country Office in grant management and implement action plans to address them.

Coordination:

• Coordinates and negotiates Grant Management space with CMT to improve overall Country Office operational functioning.

• Coordinates and negotiates the drafting process for financial and narrative reports among different teams, ensuring submission deadlines are met and reports of high quality.

• Liaises with the donor/Affiliates regarding any clarifications on reporting dates or changing donor requirements and inform teams; accordingly, update tracking systems.

• Facilitates Kick-off meetings with a diverse stakeholder group.

• Facilitates monthly Grant Review Meetings with a diverse stakeholder group, notes action commitments, and follows up to ensure completion.

• Facilitates Close Out meetings and actions.

• Participates in Global Grant Management community of practice calls and trainings on behalf of the Country Office and applies relevant information and learning internally.

• Lead and coordinate Due Diligence of Downstream partners during grant implementation as needed.

• Communicate with Affiliates and SMT/CMT regarding donor-related issues that require escalation.

• Proactively analyses issues and resolves them through collaboration with other teams/partners/Affiliates.

  
  

Compliance:

• Actively engage with GRP Director of Grant Management and Regional Grant Manager – AIM, on complex donor compliance issues to influence BRAC global grant management policy and procedure.

• Supports adherence to BRAC Grant Management procedures and policies.

• Supports adherence to BRAC Sub-Grant Management procedures and policies.

• Supports adherence to complex donor compliance requirements across the Country and downstream partners through regular communication of compliance elements and training.

• Supports the Rapid Assessment process by reviewing all calls for proposals with a compliance lens.

• Supports the Donor Contract review process by reviewing contracts with a compliance lens.

• Support teams nationwide to ensure all opportunities, proposals, contracts, and amendments follow BRAC processes.

• Ensure that all partners' vetting is complete and evidenced.

• Draft sub-grant agreements using endorsed template packages and ensuring that all donor compliance requirements are passed down.

• Identify and address or escalate any potential compliance issues to CMT.

Analysis:

• Understand and be familiar with the Country Office Master Budgeting process and cycle; support with grant management inputs.

• Support review of proposal budgets to ensure correct budget template and identify questionable costs from donor compliance perspective.

• Monitor grants, grant spending, and portfolio spending and perform further analysis to aid in resolving identified issues.

• Maintain portfolio and pipeline tracker for the Country Office

• Maintain a reporting tracker for the Country Office Portfolio Management

• Use the Grant Management System and tools to monitor the Country Office's portfolio and performance in grant management.

• Lead regular grant reviews and other monitoring across the allocated portfolio.

• Provide regular management information to the CMT on the performance of the active portfolio (Key Performance Indicators)

• Identify issues in the active grant portfolio and apply problem-solving skills to resolve them.

• Support the SMT/CMT in developing action plans to address issues highlighted by grant metrics and indicators and implementing those actions.

Capacity Building:

• Capacity to build more junior staff and promote learning in the grant management team.

• Encourage professional development among Grants Management team Systems.

• Maintain grant files in accordance with BRAC procedures.

• Act as Country Office super user and lead on the BRAC Grant Management System, its reporting functions, and ensuring adherence to system guidelines to promote data quality.

• Develop expert knowledge of Grant Management System & amp; dashboard functionality, maintain up-to-date data and use GMS data for decision-making.